#Ambience event space how to#Do you want guests to mix and mingle? Or is this a meeting where fostering dialogue is most important? Ask these kinds of questions as you decide how to set up your space. Room Set-Up When considering how to arrange furniture in your event space, keep the overall purpose of the event in mind. We suggest Premiere Events or Marquee Rents. For larger, more complex events, an outside rental company may be necessary. Each venue is unique it's important to understand what is provided (and at what cost) so you are not hit with unforseen rental fees. In some cases, they may also provide staging and other set-up needs. Use the Event Support Request Form once you have determined your rental needs.įor an off-campus event, your venue will most likely provide standard banquet tables, linens, and chairs. Event Support offers lots of rental options that can help you achieve your event goals. Q: What if we are a non-profit organization?Ī: Non-profit organizations are near and dear to our heart! We offer a 10% discount to non-profits off the total price.For an on-campus event, contact the Event Support & Moving Services division of the Facilities office to begin planning the set-up and design of your room. Dates are on a first PAID, first served basis. Your date is not reserved until the contract is signed and the deposit is paid. As soon as you are ready to book we can send you the contract through email where it can be signed electronically. No Exceptions.Ī:The deposit is required to book. If you are serving alcohol, you must also purchase Ambience security for the entirety of your event. Or you may purchase Ambience Bartender for a fee of $200. You must also purchase liquor liability insurance.(Proof of this must be shown prior to your event). We also have vendors we can recommend.Ī: Yes, you may serve alcohol but self serving is prohibited. On Weekdays there is a 2hr booking minimum.Ī: Yes, you may bring your own food or choose to use your own caterer. Because of this we have competitively priced our time blocks so that you have a comfortable amount of time and not feel rushed. This would include the time it takes to set up, enjoy your event, and break down. In our experience in the event industry, we have found that most events require a minimum of 6 hours. Q: What if I want to book less than the 6 hr time block?Ī: Fri-Sun we have a 6hr minimum booking. We do not add additional hours the day of or the day before the event.Ī: We have open house every Wednesday and Thursday between 5:30pm-7:00pm. Additional hours may be added at the time of booking. You may purchase additional hours if the time is available with proper notice. If your contract states that your booking is from 6pm-12am, the earliest you and your vendors will have access is 6pm. Q: What is the earliest I can come into the venue to set up my decor?Ī: We only allow access to the venue for the time purchased. #Ambience event space full#We offer services such as full event design, Catering, DJs, Cake design, Bartending, Balloon Decor, Day of coordination for weddings and event planning (Response time is typically 5-30min)Ī: We are a full service venue. A: Fill out the form on our contact page and we will email back shortly with venue pricing.
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